• Legal Assistant

    Job ID
    2018-1375
    Job Locations
    US-MA-Newton
    Department
    Legal
  • Overview

    The Legal Assistant provides high-level support to the Legal team with administrative and clerical duties ranging in levels of complexity and confidentiality. The position requires excellent organizational, prioritization, communication, and interpersonal skills with the ability to provide timely information and services. A working knowledge of office processes and related computer software and electronic communication tools is essential, as is the ability to communicate with all levels of staff and outside parties.

    Responsibilities

    • Litigation tracking. Track and file all litigation pleadings, including creating and maintaining a litigation docket calendar for approximately 90 pending litigation matters. Update litigation reports for all companies with AGC supervision.   Coordinate collection efforts with ABC /Omega. Assist with document discovery requests or subpoenas and additional projects as necessary.
    • Licensing projects. Maintain tracking spreadsheet for RMR broker licensing across all applicable states. Download and prepare first drafts of application and renewal forms. Gather documents in support of applications. Attend weekly broker licensing meetings. Maintain files for Tremont mortgage licensing and work to transition completed license maintenance to Tremont business side and Accounting departments.
    • Data Security. Assist with updating annual training materials. Work with IT to ensure completion of training by all employees is completed each year. Maintain quarterly reports of meetings between IT and Data Security Coordinator.
    • Owners’ Associations. Maintain documents and tracking sheet for all owners’ associations. Update document binders and tracking sheet regularly based upon acquisitions and dispositions.
    • Loan Binders. Maintain and update binders with loan documents and abstracts. Assist with lender lease approvals and other lender requirements.
    • Human Resources. Initial proofreading of staffing agreements to confirm business terms, use of appropriate form, etc. Assist with other appropriate human resources tasks as they arise.
    • Tremont. Assist with loans and projects as necessary for our mortgage REIT.
    • Other projects. Assist with other projects handled by legal and risk management, as they arise.

    Qualifications

    • Bachelor’s degree
    • 3+ years’ experience in an office environment supporting senior staff.
    • Licensed Notary Public a plus; willingness to become licensed required.
    • Experience working in commercial real estate company or legal department a plus.
    • Strong written and verbal communication skills.
    • Highly developed computer skills using MS Office applications: Word, Excel, Outlook, PowerPoint and Internet Explorer. Experience with Adobe Acrobat Pro a plus.
    • Organized and detail-oriented; ability to maintain order and priorities in fast-paced environment.
    • Initiative, high energy, sound judgment, and the ability to maintain confidentiality.
    • Comfort, confidence, and ability to work well with all levels of staff and outside parties.
    • Excellent follow up skills and commitment to keeping team informed of status of projects and completed tasks.

    Company Overview

    The RMR Group Inc. (Nasdaq: RMR) is a holding company and substantially all of its business is conducted by its majority-owned subsidiary, The RMR Group LLC. The RMR Group LLC is an alternative asset management company that was founded in 1986 to invest in real estate and manage real estate related businesses. RMR's business primarily consists of providing management services to six publicly owned real estate investment trusts, or REITs, and three real estate related operating companies. As of September 30, 2018, The RMR Group LLC had approximately $30.1 billion of total assets under management, including more than 1,700 properties, and employed almost 600 real estate professionals in more than 35 offices throughout the United States; the companies managed by The RMR Group LLC collectively had over 52,000 employees. To learn more about The RMR Group, please visit www.rmrgroup.com.

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