• Administrative Assistant

    Job ID
    2019-1389
    Job Locations
    US-MA-Newton
    Department
    Property Management
  • Overview

    The Administrative Assistant provides comprehensive support to lawyers, executives, and other senior staff members. The Administrative Assistant works independently, performing a wide range of administrative and clerical support duties. The position requires excellent organization, communication and interpersonal skills, and the ability to provide timely information and services to a wide range of internal and external clients.  

     

    Responsibilities

     

    • Assist with document preparation, correspondence and file organization.
    • Process legal bills and invoices for professional services.
    • Assist with preparation of board books for quarterly board meetings.
    • Organize, assist and help manage Board meeting logistics.
    • Administer board portal application (Diligent).
    • Word processing of documents and updating spreadsheets utilizing Microsoft Excel.
    • Manage closing documents including circulation for signature, preparation for courier and follow through.
    • Schedule meetings.
    • Maintain files.
    • Update and follow up on tasks to ensure progress to deadline.
    • Keep projects on schedule.
    • Provide administrative team coverage as needed.
    • Arrange air/hotel/car travel through Concur.
    • Prepare itinerary, trip files, expense report tools prior to travel.
    • Complete expense reports upon return.

     

    Qualifications

     

    • 5+ years’ experience supporting senior executives and/or legal counsel.
    • Proficiency with Microsoft Office (including Microsoft Word and Excel) and Adobe Acrobat.
    • Excellent written and verbal communications skills. An assessment will be administered for computer and communications skills.
    • Strong administrative skills with the ability to proactively keep projects on schedule.
    • A high level of organization, thorough attention to detail and ability to multitask.
    • A team player with a client service attitude toward immediate team and company members.
    • Impeccable follow up skills and commitment to keeping staff informed of status of projects and completed tasks.
    • The ability to exercise sound judgment and discretion, particularly with sensitive non-public information.
    • Ability to work well with all levels of internal management and staff, as well as outside clients and vendors.
    • Licensed as a notary public (or willing to become a notary public).

    Company Overview

    The RMR Group Inc. (Nasdaq: RMR) is a holding company and substantially all of its business is conducted by its majority-owned subsidiary, The RMR Group LLC. The RMR Group LLC is an alternative asset management company that was founded in 1986 to invest in real estate and manage real estate related businesses. RMR's business primarily consists of providing management services to six publicly owned real estate investment trusts, or REITs, and three real estate related operating companies. As of September 30, 2018, The RMR Group LLC had approximately $30.1 billion of total assets under management, including more than 1,700 properties, and employed almost 600 real estate professionals in more than 35 offices throughout the United States; the companies managed by The RMR Group LLC collectively had over 52,000 employees. To learn more about The RMR Group, please visit www.rmrgroup.com.

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